Deskripsi Pekerjaan
COUNTRYWIDE WATER SERVICES, Inc (CWS) is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our executive leadership team in Makati City. This role is pivotal in ensuring the seamless flow of daily operations, requiring a blend of administrative excellence, strategic thinking, and exceptional communication skills.
As an Executive Assistant, you will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the executives. You will manage complex schedules, facilitate high-level communications, and handle sensitive information with the utmost discretion. The ideal candidate is a self-starter who can anticipate needs and navigate the demands of a fast-growing water services company with poise and professionalism.
Joining CWS means becoming part of a dynamic organization committed to providing essential water services across the Philippines. We value integrity, efficiency, and a proactive approach to problem-solving. If you are a seasoned administrative professional looking to make a significant impact within a leading company, we invite you to apply and help us drive our mission forward.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, conferences, and teleconferences across various time zones.
- Coordinate intricate travel arrangements, including airfare, hotel accommodations, and detailed itineraries for domestic and international trips.
- Act as the primary liaison between executives and department heads, ensuring clear communication and timely follow-up on action items.
- Prepare, edit, and proofread high-quality correspondence, reports, and presentations for board meetings and external partners.
- Organize and facilitate executive-level meetings, including agenda preparation, logistics coordination, and accurate minute-taking.
- Handle highly confidential and sensitive information with extreme professionalism and strict confidentiality.
- Oversee special administrative projects and provide support for corporate events or strategic initiatives as needed.
- Screen and prioritize incoming communications, including emails and phone calls, to optimize the executives' time and focus.
Kualifikasi
- Bachelor’s degree in Business Administration, Communication, or a related field from a reputable institution.
- Minimum of 3-5 years of proven experience as an Executive Assistant supporting C-level or senior-level executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Google Workspace.
- Outstanding verbal and written communication skills in both English and Filipino.
- Strong organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
- Demonstrated ability to exercise sound judgment and maintain a high level of discretion and confidentiality.
- High level of interpersonal skills and the ability to build professional relationships with diverse stakeholders.
- Proactive mindset with the ability to work independently with minimal supervision.