Deskripsi Pekerjaan
IT by Design Philippines Inc. is seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer in a dynamic global environment. In this pivotal role, you will act as a gatekeeper to the CEO's time and priorities, managing complex calendars, coordinating high-level travel, and streamlining communication across multiple time zones. We are looking for a tech-savvy professional who is comfortable leveraging AI tools to enhance productivity and workflow efficiency. You will be responsible for drafting communications, preparing executive summaries, and managing internal projects. If you thrive in a fast-paced setting and possess exceptional organizational skills, we want to hear from you.
Tanggung Jawab
- Manage executive calendar, scheduling meetings, and resolving scheduling conflicts efficiently.
- Screen and prioritize incoming communications, including email, calls, and instant messages.
- Coordinate domestic and international travel arrangements, including flights, hotels, and detailed itineraries.
- Draft, proofread, and edit correspondence, reports, and executive presentations.
- Facilitate and maintain AI-driven workflows to optimize office operations and productivity.
- Prepare meeting agendas, take minutes, and diligently follow up on action items.
- Act as the primary point of contact for internal and external stakeholders.
- Assist with special projects and ad-hoc executive requests as needed.
Kualifikasi
- Proven experience as an Executive Assistant or Executive Secretary in a global or multinational setting.
- Excellent written and verbal communication skills in English.
- Proficiency in using AI tools (e.g., ChatGPT, Notion, CRM software) to streamline tasks.
- Strong organizational and time-management skills with the ability to multitask effectively.
- High level of discretion, professionalism, and confidentiality.
- Ability to work independently with minimal supervision in a fast-paced environment.
- Bachelor's degree in Business Administration, Communications, or related field.