Deskripsi Pekerjaan
Are you a highly organized and proactive professional looking to support a dynamic leader in the high-end construction industry? Remote Staff is seeking an exceptional Executive Assistant to provide top-tier administrative support to a busy General Contractor managing multiple prestigious residential projects. In this pivotal role, you will act as the right hand to the executive, ensuring seamless operations, scheduling complex timelines, and handling confidential communications with absolute discretion.
We are looking for someone who thrives in a fast-paced environment and possesses a keen eye for detail. You will be involved in project coordination, travel arrangements, and managing a demanding calendar. This is a fantastic opportunity for an experienced EA to join a growing company and make a tangible impact on high-profile construction projects.
Tanggung Jawab
- Manage complex calendars, schedule executive meetings, and coordinate travel arrangements for the General Contractor.
- Handle confidential correspondence, including drafting professional emails, memos, and reports.
- Assist in project management coordination by tracking deadlines, preparing weekly status reports, and updating project logs.
- Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
- Organize and maintain project files, contracts, and financial documentation in an organized system.
- Prepare materials for client meetings and site visits, ensuring all necessary documentation is ready.
- Handle miscellaneous administrative tasks, including expense reporting and vendor management.
Kualifikasi
- Proven experience as an Executive Assistant or Personal Assistant, preferably within the construction, real estate, or high-end residential sector.
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- High level of discretion and confidentiality when handling sensitive information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- A professional demeanor and a proactive attitude towards problem-solving.