Deskripsi Pekerjaan
Are you a proactive and organized professional seeking to support senior leaders in a dynamic global environment? AECOM is looking for a dedicated Executive Assistant II to join our team in Santa Ana, Metro Manila. In this pivotal role, you will act as the gatekeeper and right hand to senior executives and directors, ensuring seamless operations and facilitating high-level decision-making.
As part of a leading global infrastructure firm, you will be exposed to a fast-paced, diverse, and challenging work culture. We pride ourselves on delivering a world-class client experience, and your ability to anticipate needs and manage complex schedules will be instrumental in our success. If you possess exceptional organizational skills and a keen eye for detail, we want to hear from you.
Join us in building a better world by managing the administrative excellence that drives our senior leadership team forward.
Tanggung Jawab
- Manage complex calendars for senior executives, including scheduling meetings, resolving scheduling conflicts, and prioritizing daily activities.
- Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and itineraries.
- Prepare high-quality, decision-ready correspondence, including emails, presentations, and briefing materials for meetings.
- Facilitate communication between executives and internal teams, acting as a point of contact for internal and external stakeholders.
- Organize and manage special projects and events, ensuring all logistics are executed flawlessly.
- Handle confidential information with the highest level of discretion and professionalism.
- Monitor and manage departmental expenses and prepare reports as required.
Kualifikasi
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role supporting C-level or VP-level executives.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively under pressure.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive problem-solver with a professional demeanor.