Deskripsi Pekerjaan
Are you a bilingual professional with a passion for high-level organizational support? SONAK is seeking a highly motivated and detail-oriented Executive Assistant to join our dynamic team in Muntinlupa City. In this pivotal role, you will act as the primary point of contact and administrative backbone for our senior executives, ensuring seamless operations in a fast-paced environment.
We are looking for a candidate who is not only fluent in Japanese and English but also possesses the ability to anticipate needs, manage complex schedules, and bridge communication gaps within our international business context. If you are a proactive problem-solver with a commitment to excellence, we invite you to advance your career with a forward-thinking organization that values professional growth and excellence.
Tanggung Jawab
- Provide comprehensive administrative support to senior leadership, including calendar management and travel coordination.
- Act as a linguistic bridge, translating business documents and interpreting during high-level meetings between Japanese stakeholders and local teams.
- Prepare and edit professional correspondence, presentations, and reports with high precision.
- Organize and attend board meetings, providing minutes and tracking follow-up action items.
- Manage confidential information with the utmost discretion and professionalism.
- Coordinate cross-departmental projects to ensure executive objectives are met on schedule.
- Assist in the preparation of budget reports and expense tracking for the executive office.
- Handle incoming communications and prioritize inquiries to optimize the executive's time.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Full professional proficiency in both Japanese (JLPT N2 or higher preferred) and English.
- Minimum of 3-5 years of experience in an Executive Assistant or Administrative support role.
- Strong interpersonal skills with the ability to build relationships across cultural and organizational boundaries.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional time management and organizational abilities in a high-pressure environment.
- Ability to multitask and adapt quickly to shifting priorities.
- Experience working in a multinational corporate environment is highly advantageous.