Deskripsi Pekerjaan
Are you a highly organized professional seeking a rewarding career in healthcare administration? MCi Career Services is looking for a dedicated Executive Assistant to join our Medical Records Office team in the West Region.
In this pivotal role, you will provide comprehensive executive-level administrative support to the Medical Records department, ensuring the efficient operation of critical healthcare documentation processes. You will serve as a key point of contact between the medical records leadership and other departments, facilitating seamless communication and workflow coordination.
The successful candidate will be responsible for managing complex calendars, scheduling meetings, preparing reports, and handling sensitive medical documentation with the utmost discretion and accuracy. This is an excellent opportunity for someone who thrives in a dynamic healthcare environment and wants to contribute to the delivery of quality patient care through effective administrative operations.
We offer a supportive work environment, competitive compensation packages, and genuine career advancement opportunities within the healthcare sector. Join our team and be part of an organization that values professional growth, work-life balance, and meaningful work in the medical field.
Tanggung Jawab
- Provide high-level administrative support to Medical Records Office leadership, including calendar management, travel arrangements, and meeting coordination
- Manage and maintain medical records documentation systems, ensuring accuracy, confidentiality, and compliance with healthcare regulations
- Prepare comprehensive reports, presentations, and correspondence on behalf of the executive team
- Coordinate interdepartmental communications and serve as a liaison between Medical Records and other hospital divisions
- Organize and maintain office supplies, files, and electronic document management systems
- Handle sensitive patient information with strict adherence to privacy policies and regulatory requirements
- Support operational planning, project coordination, and special initiatives as assigned
- Assist with budget tracking, invoice processing, and vendor relationship management
Kualifikasi
- Diploma or equivalent in Business Administration, Healthcare Management, or related field
- Minimum 2-3 years of executive administrative experience, preferably in healthcare or medical settings
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management software
- Exceptional organizational skills with the ability to manage multiple priorities and meet tight deadlines
- Strong verbal and written communication skills with attention to detail
- Proven ability to maintain confidentiality and handle sensitive information appropriately
- Experience with medical records management or healthcare administration is highly advantageous
- Self-motivated team player with a proactive approach to problem-solving