Deskripsi Pekerjaan
Global Empire Manufacturing Corporation is actively seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support directly to the Office of the Vice President. Based in our dynamic Pasig City headquarters, this pivotal role is perfect for a seasoned professional who thrives in a fast-paced corporate manufacturing environment.
As the Executive Assistant, you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Vice President's office. You will be entrusted with managing complex schedules, facilitating seamless communication, and overseeing critical administrative workflows. We are looking for a master multitasker who possesses exceptional problem-solving skills and the ability to anticipate needs before they arise.
At Global Empire Manufacturing Corporation, we believe that our leadership team's efficiency is amplified by the caliber of their support. In this role, your contributions will directly impact our operational success. You will be responsible for organizing high-stakes meetings, preparing executive summaries, coordinating domestic and international travel, and handling sensitive corporate information with the utmost discretion. If you are a proactive planner with a keen eye for detail and a passion for optimizing executive productivity, we want you on our team. Join us and play a vital role in driving our corporate vision forward.
Tanggung Jawab
- Manage the Vice President's complex daily calendar, scheduling appointments, executive meetings, and conferences while optimizing time management.
- Prepare, edit, and proofread executive correspondence, presentations, reports, and highly confidential documents.
- Coordinate comprehensive domestic and international travel arrangements, including detailed itineraries, accommodations, and visa processing.
- Act as the primary gatekeeper, screening phone calls, inquiries, and requests, and routing them to the appropriate department heads when necessary.
- Organize and attend leadership meetings, taking accurate minutes and tracking action items to ensure timely follow-up and project execution.
- Maintain highly confidential files, records, and databases in strict compliance with corporate governance and data privacy standards.
- Collaborate cross-functionally with other departments to ensure smooth information flow and alignment with the Vice President's strategic objectives.
Kualifikasi
- Bachelor's Degree in Business Administration, Management, Communications, or a related field.
- Minimum of 3-5 years of proven experience as an Executive Assistant or similar administrative role supporting C-suite or Vice President level executives.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern office productivity tools.
- Outstanding written and verbal English communication skills, with a highly professional and articulate demeanor.
- Impeccable organizational and time-management skills, with the proven ability to prioritize multiple competing tasks seamlessly.
- High level of emotional intelligence, professionalism, and a strict commitment to maintaining confidentiality at all times.
- Strong problem-solving skills and the ability to work independently with minimal supervision in a fast-paced environment.