Deskripsi Pekerjaan
Are you a highly organized professional with a passion for the fast-paced retail fashion industry? Outsourcey is seeking a proactive and detail-oriented Executive Assistant to join our team in Taguig City. In this pivotal role, you will act as the right hand to our leadership team, ensuring that daily operations run seamlessly while maintaining a high standard of professional excellence.
The successful candidate will be responsible for managing complex schedules, facilitating executive communications, and overseeing day-to-day administrative tasks. We are looking for an individual who thrives in a dynamic environment, possesses exceptional communication skills, and can anticipate the needs of executives to keep the workflow efficient and effective. If you are a multitasking expert with a background in supporting high-level stakeholders, we want to hear from you.
Tanggung Jawab
- Manage and coordinate executive calendars, including meeting arrangements, travel logistics, and appointment scheduling.
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring professional communication.
- Prepare, format, and edit high-quality correspondence, reports, and presentations for leadership reviews.
- Facilitate daily office operations to ensure workflows are optimized and organizational goals are met.
- Handle sensitive and confidential information with discretion and strict professional integrity.
- Coordinate departmental meetings, prepare agendas, and document action items for follow-up.
- Support project management tasks by tracking deadlines and ensuring timely completion of administrative deliverables.
- Monitor and manage office supplies and administrative budgets related to executive support.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative capacity.
- Proven experience within the retail or fashion industry is highly preferred.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools like Slack or Trello.
- Outstanding written and verbal communication skills in English.
- Strong time management skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently with minimal supervision and exercise sound judgment.
- High degree of professionalism, adaptability, and emotional intelligence.