Deskripsi Pekerjaan
Join the dynamic team at SalesWorks as an Executive Assistant (SD Infinity) and become the backbone of our executive operations. We are seeking a highly organized, proactive, and detail-oriented professional to provide strategic and operational support to our Executive Director. This is a fantastic opportunity to work within a fast-paced sales environment where your organizational skills will directly impact business success.
In this pivotal role, you will act as a gatekeeper and a strategic partner. You will be responsible for managing complex calendars, coordinating high-level meetings, and ensuring seamless communication between the executive and key stakeholders. Additionally, you will play a crucial role in assisting with key client relationships, ensuring our partners feel valued and supported at every touchpoint. If you excel in a high-pressure environment and are looking to advance your career in administration, we want to hear from you.
Tanggung Jawab
- Manage the Executive Director’s calendar, including scheduling meetings, resolving scheduling conflicts, and preparing comprehensive meeting agendas.
- Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, and detailed itineraries.
- Act as the primary point of contact for internal and external stakeholders, ensuring clear, timely, and professional communication.
- Assist in managing key client relationships by preparing client reports, organizing corporate events, and handling follow-up correspondence.
- Manage general office operations, including processing expense reports, managing procurement, and maintaining a professional work environment.
- Prepare and edit correspondence, presentations, and other documents to ensure high standards of quality and accuracy.
- Support special projects and ad-hoc tasks as directed by the Executive Director.
Kualifikasi
- Minimum of 3-5 years of experience as an Executive Assistant or Personal Assistant in a corporate, sales, or executive management environment.
- Proven track record of managing complex calendars and prioritizing multiple tasks efficiently without compromising quality.
- Excellent verbal and written communication skills in English.
- Strong interpersonal skills with the ability to interact professionally and confidently with senior executives and high-profile clients.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- High level of discretion, confidentiality, and professional judgment.
- Strong problem-solving skills and the ability to work independently with minimal supervision.