Deskripsi Pekerjaan
Are you a highly organized professional looking to advance your career within a prestigious Senior Management Office? Allied Search Pte. Ltd. is seeking a dedicated and proactive Executive Assistant to support our leadership team in Singapore. This role is perfect for an administrative professional who thrives in a fast-paced environment and possesses the discretion and attention to detail required to manage executive-level operations.
As an Executive Assistant, you will act as the right hand to our senior management, ensuring that day-to-day operations run smoothly. You will be instrumental in managing complex scheduling, facilitating communication between departments, and providing high-level administrative support that allows our leadership to focus on strategic growth. This position offers an excellent opportunity to gain exposure to high-level corporate decision-making processes in a vibrant office setting.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, conferences, and travel arrangements.
- Draft, proofread, and format professional correspondence, reports, and presentations for senior management review.
- Coordinate board meetings and committee sessions, including preparing agendas, taking minutes, and tracking action items.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.
- Organize and maintain filing systems, ensuring all confidential documentation is stored and retrieved securely.
- Support the Senior Management Office with special projects, data collection, and operational research.
- Manage expense reporting, invoicing, and office procurement processes to ensure departmental efficiency.
Kualifikasi
- Diploma or Degree in Business Administration, Management, or a related field.
- At least 2-4 years of experience in an executive secretarial or administrative support role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Outstanding written and verbal communication skills with a keen eye for detail.
- Proven ability to manage confidential information with the highest level of integrity.
- Strong problem-solving skills and the ability to multitask effectively under tight deadlines.
- Professional demeanor with the ability to interface confidently with senior-level executives.