Deskripsi Pekerjaan
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We are looking for an Executive Assistant Team Lead to support our executives and lead a team of administrative professionals in Santa Ana, Metro Manila. In this role, you will oversee the day-to-day operations of the executive assistant team, ensuring that all administrative tasks are completed efficiently and to the highest standard. You will be responsible for managing complex calendars, coordinating international travel, processing expense reports, and handling confidential information with discretion.
As a Team Lead, you will also mentor and develop your team, fostering a culture of continuous improvement and professional growth. You will collaborate closely with executive leadership to anticipate needs and proactively provide solutions. Your ability to prioritize and multitask will be essential as you juggle multiple high-priority requests. This is a role for someone who thrives in a fast-paced, global environment and is committed to excellence.
Join AECOM and become part of a team that is delivering a better world. We offer a supportive and inclusive workplace, competitive salary, and opportunities for career advancement. If you are ready to take your career to the next level, apply today!
Tanggung Jawab
- Lead, mentor, and manage a team of executive assistants to ensure high-quality support.
- Manage complex calendars, schedule appointments, and coordinate meetings for senior executives.
- Prepare and organize documents, presentations, and reports for executive meetings.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Process expense reports and invoices, ensuring accuracy and timeliness.
- Handle confidential and sensitive information with discretion and professionalism.
- Streamline administrative processes to improve efficiency and productivity.
Kualifikasi
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Minimum of 3-5 years of experience in a team lead or supervisory capacity.
- Excellent organizational and time-management skills, with the ability to multitask.
- Strong verbal and written communication skills in English.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.
- Ability to work independently and proactively in a fast-paced environment.
- High level of discretion and ability to handle confidential information.
- Bachelor's degree in Business Administration, Management, or a related field is preferred.