Deskripsi Pekerjaan
Asia Reinsurance Brokers is seeking a highly professional and discreet Executive Assistant to provide comprehensive support to our Chairman, CEO, and CFO. In this pivotal role, you will act as the primary point of contact for internal and external stakeholders, ensuring the seamless operation of the executive office. The ideal candidate is a proactive problem-solver with exceptional organizational skills and the ability to thrive in a high-pressure, fast-paced international reinsurance environment.
This position requires a strategic mindset and the ability to manage complex calendars, high-level correspondence, and sensitive information with absolute confidentiality. You will be instrumental in facilitating communication between senior leadership and departmental heads, contributing to the overall efficiency and success of the firm.
Tanggung Jawab
- Manage complex and dynamic calendars for the Chairman, CEO, and CFO, prioritizing conflicting demands and appointments.
- Coordinate comprehensive travel arrangements, including international flights, accommodation, and detailed itineraries.
- Prepare and edit correspondence, high-level board presentations, and executive reports with meticulous attention to detail.
- Act as a gatekeeper, handling inquiries and filtering communications to ensure executive focus on strategic priorities.
- Organize and facilitate executive meetings, including preparing agendas, recording minutes, and tracking action items.
- Manage sensitive corporate information and maintain confidentiality at all times.
- Coordinate with internal departments and external partners to ensure smooth execution of executive projects.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5-7 years of experience supporting C-suite executives, preferably within the insurance, reinsurance, or financial services sector.
- Superior proficiency in Microsoft Office Suite, particularly PowerPoint and Excel.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong emotional intelligence and the ability to maintain composure under pressure.
- Proven ability to manage multiple high-priority tasks with minimal supervision.
- Impeccable organizational and time-management skills with a high level of attention to detail.