Deskripsi Pekerjaan
Are you a highly organized, proactive, and discreet professional looking to support senior leadership? Our firm is seeking a dedicated Executive Assistant to the Managing Director to join our dynamic team in Kuala Lumpur. In this pivotal role, you will act as the right hand to our Managing Director, ensuring the smooth operation of daily business affairs, complex scheduling, and high-level project coordination.
The successful candidate will demonstrate exceptional communication skills, a high level of integrity, and the ability to handle confidential information with absolute discretion. This position offers a competitive salary, generous holiday benefits, and significant opportunities for career growth within a professional and fast-paced environment.
We are looking for someone who thrives in a fast-paced setting and possesses the foresight to anticipate needs before they arise. If you are a problem-solver who excels in administrative excellence and relationship management, we want to hear from you.
Tanggung Jawab
- Manage the Managing Director’s complex calendar, including appointment scheduling, meeting coordination, and travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional communication and relationship management.
- Prepare, proofread, and edit correspondence, reports, presentations, and other confidential documents.
- Facilitate efficient board and management meetings, including drafting agendas and recording accurate minutes.
- Conduct research and synthesize data to provide brief summaries for executive decision-making.
- Manage expense reporting, filing systems, and general administrative office procedures.
- Handle special projects and ad-hoc requests as assigned by the Managing Director to support organizational goals.
Kualifikasi
- Minimum of 3-5 years of experience in an Executive Assistant or Personal Assistant role supporting senior-level management.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
- Strong command of English, both written and verbal; proficiency in additional languages is a plus.
- Superior organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Proven ability to maintain absolute confidentiality and exercise sound professional judgment.
- Strong interpersonal skills with a service-oriented, proactive mindset.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.