Deskripsi Pekerjaan
We are seeking a highly organized and proactive Executive Assistant to support the Managing Partner at Messrs. Ian Shang Kuan. This is an exceptional opportunity to work closely with senior leadership in a dynamic and prestigious environment. You will play a pivotal role in managing complex schedules, coordinating high-level business engagements, and handling sensitive communications. We are looking for a dedicated professional who demonstrates discretion, integrity, and a strong desire to grow within the firm.
In this role, you will serve as the right hand to the Managing Partner, ensuring seamless operations and providing strategic administrative support. You will gain valuable exposure to the intersection of law and business strategy while managing the flow of information within the organization. If you possess excellent organizational skills and a professional demeanor, we encourage you to apply.
Tanggung Jawab
- Manage and maintain the Managing Partner's calendar, scheduling appointments, and coordinating domestic and international travel arrangements with precision.
- Prepare, proofread, and edit complex correspondence, reports, presentations, and legal documents to ensure the highest standard of quality.
- Act as the primary point of contact for internal and external stakeholders, ensuring seamless communication and prioritizing inquiries effectively.
- Organize and coordinate high-profile meetings, board meetings, and business engagements, including taking minutes and ensuring follow-up on action items.
- Handle confidential information with the utmost discretion and maintain strict data privacy standards at all times.
- Assist in general office management duties, including file management, vendor coordination, and accurate expense reporting.
- Screen and prioritize incoming calls and emails, escalating critical issues to the Managing Partner immediately.
Kualifikasi
- Proven experience as an Executive Assistant, Personal Assistant, or Secretary, preferably within the legal or corporate sector.
- Exceptional organizational skills with the ability to multitask, prioritize tasks, and adapt to a fast-paced environment.
- Strong written and verbal communication skills in English and Bahasa Malaysia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- A high level of discretion, professionalism, and sound judgment in handling sensitive matters.
- A proactive attitude with the ability to anticipate needs and solve problems independently.
- A degree or diploma in Business Administration, Secretarial Science, or a related field is preferred.