Deskripsi Pekerjaan
Join the dynamic team at the Centre for Regulatory Excellence (CoRE) and Programme Office of the Joint Learning (JL) initiative at Duke-NUS Medical School, a premier institution dedicated to transforming medicine and improving lives. We are seeking a highly organised and proactive Executive to provide vital administrative and operational support to our world-class education and training programmes in regulatory science.
As an integral member of our team, you will contribute to the seamless delivery of prestigious training programmes that equip professionals from Singapore and the region with the knowledge and skills to navigate the complex landscape of healthcare regulation. Working closely with renowned faculty, industry experts, and motivated learners, you will ensure every aspect of the programme lifecycle is managed with the highest standard of professionalism and efficiency.
Your key responsibilities will encompass managing comprehensive programme logistics, coordinating high-impact events and workshops, handling participant communications and relations, maintaining meticulous records and databases, and providing direct administrative support to the CoRE/JL leadership. This is an excellent opportunity for a detail-oriented individual with a passion for education and an interest in the biomedical and healthcare sectors to grow their career within a world-class academic medical institution.
Duke-NUS Medical School is a collaboration between Duke University and the National University of Singapore, bringing together the best of global medical education and research. As an Executive in the CoRE/JL team, you will be at the heart of this vibrant ecosystem, interacting with thought leaders and change-makers. Your organisational skills will directly support our mission to elevate standards of public health and safety through superior regulatory science training.
If you are enthusiastic, resourceful, and eager to make a tangible impact on global health through executive education, we warmly invite you to apply and join our mission-driven team.
Tanggung Jawab
- Coordinate and administer end-to-end executive training programmes and courses within the CoRE/JL portfolio, ensuring flawless execution.
- Manage comprehensive programme logistics, including venue booking, catering, material preparation, travel arrangements, and on-site technology setup.
- Serve as the primary point of contact for faculty, distinguished speakers, participants, and vendors regarding scheduling, requirements, and programme delivery.
- Facilitate the participant journey from registration and onboarding to feedback collection and certification, ensuring an outstanding learning experience.
- Provide high-level administrative support to the CoRE/JL leadership team, including complex calendar management, meeting coordination, minute-taking, and travel scheduling.
- Assist in the preparation of high-quality reports, presentation decks, and documentation for internal and external stakeholders, funding bodies, and accreditation reviews.
- Support financial administration tasks such as processing invoices, tracking programme budgets, managing procurement, and handling expense claims in compliance with university policies.
- Maintain and update programme databases, participant records, and the learning management system (LMS) with a high degree of accuracy and confidentiality.
Kualifikasi
- Diploma or Bachelor's Degree in any discipline. A background in Business Administration, Life Sciences, Public Health, or a related field is preferred.
- Minimum 2-3 years of relevant working experience in administration, programme coordination, executive support, or a similar role, ideally within a tertiary education, research, or healthcare setting.
- Exceptional organisational and time-management skills, with a proven ability to prioritise tasks, multitask effectively, and meet strict deadlines in a fast-paced environment.
- Excellent written and verbal communication skills in English. Proficiency in an Asian language is an advantage to support our regional stakeholders.
- Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and a strong aptitude for learning new digital tools and platforms (e.g., LMS, CRM).
- High level of attention to detail, accuracy, and a strong commitment to quality. Demonstrated ability to handle sensitive information with discretion and professionalism.
- A proactive, resourceful, and collaborative team player with a strong customer-service mindset and a positive "can-do" attitude.
- Demonstrated interest in regulatory science, public health, global health, or executive education is highly desirable and will set candidates apart.