Deskripsi Pekerjaan
Join TotalEnergies as an Executive & Facilities Administrator and play a pivotal role in driving efficiency and excellence within our organization. This dynamic position combines high-level executive support with comprehensive facilities management, offering a unique opportunity for a versatile professional to thrive.
As an Executive & Facilities Administrator, you will be the right hand to our executive team, managing complex calendars, arranging international travel, and handling sensitive correspondence. Simultaneously, you will take charge of our workplace services, ensuring that the office environment is safe, well-maintained, and conducive to productivity. Your responsibilities will include vendor management, budget oversight, event coordination, and implementation of office policies.
At TotalEnergies, we are committed to sustainability and innovation. This role allows you to contribute directly to operational excellence while supporting the strategic goals of the company. You will collaborate with cross-functional teams and external partners to create a seamless work experience for all employees.
We are looking for a proactive individual with excellent organizational skills, attention to detail, and a passion for service. If you have a background in executive administration or facilities management and are ready to take on a challenging yet rewarding role, we encourage you to apply.
Located in the vibrant Bonifacio Global City, our office offers a modern and collaborative workspace. As part of the TotalEnergies family, you will enjoy competitive compensation, opportunities for professional development, and a supportive team environment. This is your chance to grow your career with a global leader in energy.
Tanggung Jawab
- Provide comprehensive executive support including calendar management, travel coordination, and meeting preparation.
- Oversee daily facilities operations to ensure a safe, clean, and functional office environment.
- Manage relationships with vendors and service providers for office supplies, equipment, and maintenance.
- Develop and implement office policies and procedures to improve efficiency and workplace experience.
- Coordinate internal events, team meetings, and company gatherings.
- Track and manage facilities and administrative budgets, ensuring cost-effective spending.
- Serve as the primary point of contact for employee inquiries related to office services and facilities.
- Assist with onboarding new hires, including workspace setup and equipment provisioning.
Kualifikasi
- Proven experience in executive administration, facilities management, or a related role.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion and professionalism.
- Problem-solving skills and a proactive approach to challenges.
- Bachelor’s degree in Business Administration, Management, or equivalent experience.
- Knowledge of workplace safety regulations and best practices.