Deskripsi Pekerjaan
The Executive Assistant is a trusted right-hand role that sits at the intersection of strategy, operations, and community in a dynamic coworking environment. We are seeking a highly organized and proactive individual to provide seamless executive support to our leadership team. In this pivotal role, you will not only manage complex calendars and travel logistics but also serve as a strategic partner, ensuring the smooth operation of our daily activities and fostering a vibrant community atmosphere.
You will act as the gatekeeper for our executives, ensuring that every interaction is handled with the utmost professionalism and efficiency. This position requires someone who can anticipate needs before they arise and maintain a calm, composed demeanor under pressure. By combining exceptional administrative skills with a deep understanding of business operations, you will help drive productivity and create a supportive ecosystem for our members and staff.
Tanggung Jawab
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements with precision.
- Act as the primary point of contact for internal and external stakeholders, ensuring clear and effective communication across all channels.
- Prepare comprehensive briefing materials, agendas, and presentation decks for executive meetings and board presentations.
- Oversee office operations and coordinate community events, ensuring a welcoming and efficient environment for members.
- Handle highly confidential information with strict discretion and maintain the highest standards of data privacy.
- Assist in project management initiatives and coordinate cross-functional team activities to ensure project milestones are met.
- Screen and prioritize incoming communications, including emails and phone calls, to maximize executive productivity.
Kualifikasi
- Proven experience (3+ years) as an Executive Assistant or Personal Assistant, preferably within a coworking or corporate environment.
- Excellent organizational skills with a keen eye for detail and the ability to multitask effectively in a fast-paced setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools.
- Strong interpersonal and communication skills, capable of representing the company at a high level.
- High level of emotional intelligence and the ability to adapt to changing priorities swiftly.
- Ability to work independently with minimal supervision while maintaining a professional demeanor.
- Fluency in English is required; knowledge of Bahasa Malaysia is a plus.