Deskripsi Pekerjaan
We are looking for a highly proactive and organized Executive Personal Assistant to join our dynamic team in Kuala Lumpur. In this role, you will go beyond managing the founders' day-to-day rhythm and become a trusted partner who aligns the management team around shared priorities and drives cross-functional initiatives. You will be the central point of coordination, ensuring seamless communication and execution of key projects.
At Incompleteness Theorem, we value efficiency and innovation. As an Executive Personal Assistant, you will anticipate needs, manage complex schedules, and facilitate strategic meetings that propel the company forward. Your ability to work independently and handle sensitive information with discretion will be critical to your success.
This is a full-time position offering a competitive compensation package including basic salary, fixed allowance, and KPI incentives.
Tanggung Jawab
- Manage and optimize the founders' complex calendar, scheduling appointments, meetings, and travel arrangements.
- Coordinate and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Align the management team around shared priorities by facilitating meetings, tracking action items, and following up on deliverables.
- Drive cross-functional initiatives by collaborating with department heads to ensure project milestones are met.
- Prepare meeting agendas, presentations, and reports for executive review.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Conduct research and compile data to support decision-making processes.
- Oversee office administration tasks as needed to ensure smooth daily operations.
Kualifikasi
- Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
- Ability to work independently and proactively in a fast-paced environment.
- High level of discretion and integrity when handling sensitive information.
- Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Experience in the tech or startup industry is a plus.