Deskripsi Pekerjaan
About the Role
Are you an exceptionally organized, proactive, and discreet professional with a knack for executive support and administrative excellence? EPS Malaysia is seeking a highly motivated and experienced Executive Personal Assistant & Administrative Support professional to join our team in Kuala Lumpur on a contract basis. This pivotal role is designed for an individual who thrives in a fast-paced environment and is committed to providing comprehensive, high-level support to a Business Unit Leader, ensuring their day-to-day operations run seamlessly.
As an Executive Personal Assistant, you will be the backbone of efficiency, managing intricate schedules, facilitating critical communications, and orchestrating complex travel arrangements. Beyond personal assistance, you will also play a crucial role in broader administrative support, contributing to the overall productivity and organization of the business unit. This is an outstanding opportunity to apply your superior organizational skills, attention to detail, and professional demeanor to a dynamic environment where your contributions directly impact leadership effectiveness and operational success. If you are ready to take on a challenging yet rewarding position and grow your career with a leading firm, we encourage you to apply!
Why Join EPS Malaysia?
At EPS Malaysia, we believe in empowering our people and fostering a collaborative culture. While this is a contract role, you will be an integral part of our team, contributing to significant projects and working alongside experienced professionals. We offer a supportive environment where your skills are valued, and your professional development is encouraged.
Tanggung Jawab
- Provide comprehensive calendar management, including scheduling meetings, appointments, and conferences, ensuring optimal time utilization for the Business Unit Leader.
- Coordinate and arrange complex domestic and international travel logistics, including flights, accommodation, visa applications, and ground transportation.
- Prepare and process expense reports, invoices, and other financial documents with accuracy and in a timely manner.
- Act as a primary point of contact, screening calls, emails, and correspondence, and directing inquiries to the appropriate parties or handling them independently when necessary.
- Organize and prepare materials for meetings, presentations, and reports, including drafting agendas, taking minutes, and distributing relevant documents.
- Maintain and organize confidential files, documents, and records, ensuring strict adherence to data privacy and security protocols.
- Assist with general administrative tasks such as office supply management, vendor coordination, and supporting various ad-hoc projects as required.
- Facilitate internal and external communication on behalf of the Business Unit Leader, ensuring clear, professional, and timely dissemination of information.
Kualifikasi
- Proven track record of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role, preferably supporting senior management.
- Excellent command of both written and spoken English; proficiency in Bahasa Malaysia is a plus.
- Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple tasks simultaneously under pressure.
- High level of discretion, professionalism, and integrity when handling confidential information.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
- Strong interpersonal and communication skills, with a polished and professional demeanor.
- Proactive and resourceful attitude, with a keen eye for detail and problem-solving abilities.
- Ability to work independently with minimal supervision, demonstrating initiative and a strong work ethic.