Deskripsi Pekerjaan
Vtsa International Inc. is seeking a highly organized, proactive, and professional Executive Secretary to join our dynamic team in Pasig City. In this role, you will serve as the primary point of contact for our senior leadership team, ensuring seamless office operations and efficient workflow management.
We are looking for a dedicated professional who thrives in a fast-paced environment and possesses exceptional communication skills. You will play a vital role in supporting our executives with administrative tasks, scheduling, and project coordination. If you are a detail-oriented individual looking for a career with professional development opportunities and a supportive work culture, we invite you to apply.
Tanggung Jawab
- Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, format, and edit correspondence, reports, presentations, and other confidential documents.
- Act as the primary point of contact for internal and external stakeholders, providing professional communication and gatekeeping.
- Coordinate and facilitate executive meetings, including preparing agendas, taking minutes, and tracking follow-up action items.
- Handle incoming calls, emails, and inquiries with a high degree of professionalism and discretion.
- Maintain physical and digital filing systems, ensuring all records are up to date and easily retrievable.
- Support the executive team with special projects and administrative tasks as required.
- Oversee office supplies and manage general administrative office workflows to ensure productivity.
Kualifikasi
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience as an Executive Secretary, Administrative Assistant, or Personal Assistant.
- Exceptional verbal and written communication skills in English and Filipino.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High level of integrity and ability to handle confidential and sensitive information.
- Strong interpersonal skills and the ability to interact effectively with all levels of management.
- Ability to work independently and as part of a high-performing team.