Deskripsi Pekerjaan
Are you a highly organized professional looking to advance your career with a dynamic firm? AA Partners Co. is seeking a dedicated and proactive Executive Secretary to join our team in Quezon City. In this pivotal role, you will act as the primary point of contact for our executive leadership, ensuring seamless daily operations and high-level administrative support.
The ideal candidate is a master of time management, an excellent communicator, and someone who thrives in a fast-paced environment. You will be instrumental in managing complex schedules, preparing reports, and facilitating communication between internal teams and external stakeholders. If you possess a keen eye for detail and the ability to maintain confidentiality with utmost discretion, we invite you to apply.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel itineraries.
- Serve as the primary point of contact for internal and external correspondence, including emails, phone calls, and inquiries.
- Prepare, proofread, and format professional documents, presentations, and reports for executive review.
- Coordinate board meetings, team briefings, and company events, including drafting agendas and recording minutes.
- Maintain comprehensive digital and physical filing systems to ensure efficient information retrieval.
- Handle sensitive and confidential documents with the highest level of professionalism and discretion.
- Monitor office supplies and coordinate with vendors to ensure the administrative environment remains productive.
Kualifikasi
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an executive assistant or high-level administrative support role.
- Exceptional verbal and written communication skills in English and Filipino.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
- Strong problem-solving skills with the ability to work independently with minimal supervision.
- Proven ability to manage multiple priorities and meet tight deadlines in a high-pressure environment.
- Strong interpersonal skills with a professional and approachable demeanor.