Deskripsi Pekerjaan
We are seeking a highly organized and professional Executive Secretary to join the dynamic team at Snatch Park Bizsolutions. In this key role, you will provide essential executive-level administrative support to senior management, ensuring seamless operations and efficient communication. You will act as the primary point of contact, managing complex schedules, preparing high-level reports, and handling confidential information with the utmost discretion. This is an excellent opportunity for a detail-oriented professional to contribute to a thriving business environment in Petaling Jaya.
Our ideal candidate thrives in a fast-paced setting and possesses strong problem-solving skills. You will be responsible for streamlining daily administrative tasks, allowing executives to focus on strategic decision-making. If you have a passion for organization and possess excellent interpersonal skills, we encourage you to apply for this rewarding position.
Tanggung Jawab
- Manage executive calendars, schedule appointments, and arrange domestic and international travel logistics.
- Prepare, edit, and proofread correspondence, presentations, and business documents for senior management.
- Screen and direct phone calls; respond to emails and internal communications with professionalism and speed.
- Coordinate and organize internal and external meetings, including taking accurate minutes and following up on action items.
- Handle sensitive and confidential information with the highest level of integrity and discretion.
- Assist in the planning and coordination of company events, corporate functions, and team activities.
- Maintain and organize the office filing system to ensure efficient information retrieval and data management.
Kualifikasi
- Minimum of 3-5 years of experience as an Executive Secretary or Personal Assistant in a corporate environment.
- Proven ability to prioritize tasks, manage multiple deadlines, and work independently under pressure.
- Excellent command of the English language (verbal and written) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong interpersonal skills with the ability to interact effectively with senior executives, clients, and stakeholders.
- High level of professionalism, attention to detail, and a proactive approach to problem-solving.
- Relevant Secretarial Science or Business Administration qualifications are preferred.