Deskripsi Pekerjaan
We are seeking a highly organized and detail-oriented Executive Secretary to provide exceptional administrative support to senior executives within a dynamic logistics environment. Based in the historic district of Intramuros, Metro Manila, you will play a pivotal role in ensuring the smooth operation of the executive office and logistics department. This is a full-time opportunity to utilize your organizational prowess in a fast-paced industry.
As the right-hand person to the leadership team, you will manage complex calendars, coordinate high-level travel arrangements, and serve as the primary point of contact for both internal and external stakeholders. The ideal candidate will have a strong background in logistics or supply chain operations, allowing them to navigate industry-specific terminology and document requirements efficiently.
Why Join Us?
We offer a competitive compensation package ranging from ₱19,000 to ₱25,000 per month. You will work in a professional setting that values precision, confidentiality, and proactive problem-solving.
Tanggung Jawab
- Manage and prioritize complex executive calendars, scheduling meetings and arranging conference calls.
- Coordinate all aspects of domestic and international travel, including flights, accommodations, and ground transportation.
- Prepare, proofread, and distribute correspondence, reports, presentations, and internal memos.
- Act as the primary gatekeeper, screening phone calls and managing correspondence.
- Handle sensitive and confidential information with the highest level of discretion.
- Assist in the coordination of logistics-related documentation and filing systems.
- Organize and manage office inventory and supplies.
Kualifikasi
- Bachelor’s Degree in Business Administration, Office Management, or a related field.
- Minimum of 3-5 years of experience as an Executive Secretary or Executive Assistant.
- Strong background in the Logistics or Supply Chain industry is highly preferred.
- Excellent written and verbal communication skills in English.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and meet strict deadlines.