Deskripsi Pekerjaan
We are seeking a highly skilled Executive Secretary to provide comprehensive administrative and strategic support to our CEO in Jakarta. This pivotal role requires a proactive professional who can maintain seamless operations, anticipate executive needs, and ensure exceptional stakeholder experiences. You will be the cornerstone of our leadership team, managing complex schedules, confidential communications, and high-level coordination with precision and discretion.
The ideal candidate will thrive in a dynamic environment, demonstrating exceptional organizational skills and the ability to handle sensitive matters with utmost professionalism. You will be instrumental in optimizing the CEO's productivity, managing international travel logistics, and facilitating critical decision-making processes. This position offers a unique opportunity to shape executive workflows and contribute directly to organizational success in Indonesia's bustling capital.
Tanggung Jawab
- Manage CEO's calendar, schedule high-priority meetings, and coordinate complex travel arrangements
- Prepare confidential documents, presentations, and reports with meticulous attention to detail
- Act as primary liaison between CEO and internal/external stakeholders
- Oversee office operations, budget management, and vendor relationships
- Coordinate cross-departmental initiatives and executive communications
- Maintain strict confidentiality for sensitive corporate information
- Streamline administrative workflows and implement efficiency improvements
Kualifikasi
- Bachelor's degree in Business Administration, Secretarial Science, or related field
- Minimum 5 years experience supporting C-level executives in multinational companies
- Expert proficiency in Microsoft Office Suite and executive productivity tools
- Fluency in English and Bahasa Indonesia (written and verbal)
- Exceptional organizational, multitasking, and time management abilities
- Proven track record in handling confidential information with discretion
- Strong problem-solving skills and adaptability in fast-paced environments