Deskripsi Pekerjaan
We are seeking a dedicated and organized Executive / Senior Executive to provide comprehensive secretariat and administrative support for our Colleges and Chapters. In this pivotal role, you will ensure the smooth operational functioning of various medical colleges and chapters within the Academy. You will act as the first point of contact for administrative queries and play a key role in maintaining high standards of corporate governance and member engagement.
Your daily tasks will involve managing the full cycle of meeting administration, coordinating logistics for events, and preparing essential documentation. You will work closely with leadership to ensure that all organizational needs are met efficiently and professionally. If you possess a strong eye for detail, excellent communication skills, and a passion for supporting a dynamic professional body, we invite you to join our team.
Tanggung Jawab
- Provide comprehensive secretariat and administrative support to the Colleges and Chapters to meet their organizational needs.
- Manage the full lifecycle of meetings, including drafting meeting notices, preparing agendas, and taking accurate minutes.
- Coordinate logistics for meetings, conferences, and chapter-specific events, including venue booking and catering arrangements.
- Maintain and organize accurate records, filing systems, and databases for chapter members and official documents.
- Assist in the preparation of reports, correspondence, and presentations for the College/Chapter leadership.
- Liaise effectively with members, stakeholders, and internal departments to ensure seamless communication and workflow.
- Handle ad-hoc administrative duties such as travel arrangements, expense claims, and procurement support.
Kualifikasi
- Diploma or Degree in Secretarial Science, Business Administration, or a related field.
- At least 1-3 years of relevant administrative or secretarial experience, preferably within a professional or medical setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Excellent written and verbal communication skills in English.
- Proven ability to multitask, prioritize workload, and work independently with minimal supervision.
- Strong organizational skills with a keen attention to detail and accuracy in minute-taking and documentation.
- Knowledge of corporate governance and meeting procedures is an added advantage.