Deskripsi Pekerjaan
Are you a highly organized professional looking to accelerate your career in a prestigious environment? Private Advertiser is seeking a talented Executive Support Associate to join the Chairman’s Office. This is the perfect launchpad for aspiring Executive Assistants to become top-tier EAs, working closely with senior leadership to ensure seamless operations.
In this pivotal role, you will act as the right hand to executive leadership, managing complex schedules, coordinating high-level travel, and handling confidential information with the utmost discretion. You will be responsible for streamlining administrative processes, managing correspondence, and ensuring that the Chairman's office runs efficiently.
We are looking for someone who thrives in a fast-paced setting, possesses exceptional attention to detail, and demonstrates proactive problem-solving skills. If you are ready to take the next step in your career and work in a dynamic leadership environment, we want to hear from you.
Tanggung Jawab
- Manage complex calendars and coordinate meetings for the Chairman and executive team.
- Arrange domestic and international travel, including flights, hotels, and visas, ensuring cost-effectiveness and comfort.
- Screen, prioritize, and respond to a high volume of incoming communications and inquiries.
- Prepare, draft, and edit correspondence, reports, and presentations with a high degree of accuracy.
- Organize and oversee internal and external events, board meetings, and executive luncheons.
- Act as the primary point of contact for internal and external stakeholders, ensuring a professional image at all times.
- Handle confidential documents and information with strict adherence to data privacy standards.
Kualifikasi
- Proven experience as an Executive Assistant or Executive Support Associate within a senior management or Chairman’s Office.
- Exceptional organizational skills and the ability to multitask in a fast-paced, high-pressure environment.
- Strong verbal and written communication skills, with the ability to adapt to different audiences.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and calendar management tools (Outlook, Calendly).
- High level of discretion, integrity, and confidentiality.
- Ability to anticipate needs and proactively resolve issues before they escalate.
- Relevant degree or equivalent administrative experience is preferred.