Deskripsi Pekerjaan
Are you an exceptionally organized and proactive professional with a passion for fostering seamless communication and operational excellence? Don Don Donki, a beloved and rapidly expanding retail phenomenon, is seeking a dedicated General Affairs Executive to join our vibrant team in Singapore. This pivotal role serves as the essential bridge between our Japan Headquarters and local Singapore operations, ensuring smooth coordination, effective communication, and the successful execution of administrative initiatives.
As a General Affairs Executive, you will be at the heart of our day-to-day operations, making a tangible impact by facilitating critical information flow, managing diverse administrative functions, and providing crucial support across various departments. Your ability to navigate cross-cultural communication and translate nuanced information will be invaluable, directly contributing to the alignment of global strategies with local execution. You'll play a crucial part in maintaining a harmonious and efficient work environment, ensuring that our dynamic teams have the resources and support needed to thrive, and ultimately contributing directly to Don Don Donki's continued success and growth in the region.
If you thrive in a fast-paced, international retail environment and possess strong linguistic abilities, particularly in Japanese, this is your opportunity to shine and grow with a company that values innovation, excitement, and a unique approach to customer experience. We offer a collaborative culture where your contributions are recognized and you have the chance to make a real difference. Join us and be a key contributor to bringing joy and unique shopping experiences to our customers across Singapore!
Tanggung Jawab
- Act as the primary liaison between Japan Headquarters and local teams in Singapore, ensuring effective communication and information exchange.
- Coordinate and facilitate official communications, reports, and documentation between HQ and local departments, often requiring translation (Japanese to English and vice-versa).
- Manage general administrative functions, including office supplies, vendor management, facility maintenance, and procurement processes.
- Support HR-related administrative tasks, such as onboarding logistics, employee records, and benefits coordination.
- Organize and coordinate company events, meetings, and business travel arrangements for staff and visiting delegates.
- Assist in the preparation of presentations, reports, and other internal communications materials.
- Ensure compliance with local regulations and company policies in all administrative procedures.
- Handle various ad-hoc administrative duties and projects as assigned by management.
Kualifikasi
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 2-4 years of experience in a General Affairs, Administrative, or Executive Assistant role, preferably within a multinational company.
- Exceptional proficiency in English and Japanese (both written and spoken) is essential for communication with Japan HQ. JLPT N2 or N1 preferred.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent interpersonal and communication skills, with a professional and proactive attitude.
- Ability to work independently and as part of a team in a fast-paced environment.
- Experience with office management software and enterprise resource planning (ERP) systems is a plus.