Deskripsi Pekerjaan
Drive Excellence in HR Operations with a Leading Global Brand
Are you an organized and detail-oriented professional looking to make a significant impact in Human Resources? PERSOL, a global leader in talent solutions, is seeking a dedicated HR Executive Assistant (Onboarding & Offboarding) to join their dynamic team in the heart of Jurong East.
This pivotal role is central to the employee lifecycle, focusing on delivering a seamless experience from the first day to the last. You will collaborate closely with various internal stakeholders, including HR Business Partners, Payroll, and IT, to ensure smooth onboarding processes, efficient offboarding protocols, and exceptional onsite support for employees.
Key Responsibilities:
- Act as the primary point of contact for new hires, guiding them through pre-boarding and day-one procedures.
- Manage the full spectrum of offboarding activities, including exit interviews, system access deactivation, and equipment retrieval.
- Maintain and update HR databases and employee records with a high degree of accuracy using Excel and HRIS systems.
- Coordinate onsite logistics for employee events, training sessions, and corporate meetings.
- Provide comprehensive administrative support to the HR team, ensuring compliance with company policies and local regulations.
- Prepare HR-related documentation, letters, and reports as requested.
- Assist in organizing employee engagement activities and training sessions held onsite.
- Generate HR reports and analyze data using advanced Excel functions to support decision-making.
What We Are Looking For:
- Diploma or Degree in Human Resources, Business Administration, or a related field.
- Minimum 1-2 years of relevant working experience in an HR administrative role.
- Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) is mandatory for data management and reporting.
- Excellent communication and interpersonal skills, with the ability to liaise effectively across all levels.
- Meticulous attention to detail and a commitment to maintaining strict confidentiality.
- Ability to work independently as well as part of a collaborative team.
- Experience with HRIS systems (e.g., SAP, SuccessFactors, Workday) is a plus.
Why Join PERSOL? Embark on a career with a globally recognized organization that invests in your growth. You will gain invaluable hands-on experience in HR operations, work in a vibrant and supportive environment, and enjoy a competitive salary package. This is your opportunity to build a strong foundation in Human Resources with a market leader.
If you are ready to elevate your career and contribute to a world-class HR function, we encourage you to apply now. Join us in Jurong East and be a catalyst for positive employee experiences!
Tanggung Jawab
- Oversee the end-to-end onboarding process, ensuring new hires have a positive and productive start.
- Facilitate offboarding activities including conducting exit interviews, revoking system access, and processing final payroll instructions.
- Maintain and update the Human Resource Information System (HRIS) with employee changes, ensuring data integrity.
- Prepare employment-related documents such as contracts, confirmation letters, and certificates of employment.
- Coordinate with various departments (IT, Facilities, Payroll) to ensure seamless logistics for new and departing employees.
- Provide comprehensive administrative support to the HR team, including scheduling meetings, managing calendars, and filing.
- Assist in organizing employee engagement activities and training sessions held onsite.
- Generate HR reports and analyze data using advanced Excel functions to support decision-making.
Kualifikasi
- Diploma or Degree in Human Resources, Business Administration, or equivalent.
- At least 1-2 years of relevant working experience in HR administration or operations.
- Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, formulas) is mandatory.
- Excellent organizational skills and the ability to prioritize tasks in a fast-moving environment.
- High level of integrity and discretion when handling confidential information.
- Strong verbal and written communication skills in English.
- A team player with a proactive attitude and strong problem-solving skills.
- Experience with HRIS systems (e.g., SAP, SuccessFactors, Workday) is a plus.