Deskripsi Pekerjaan
The Embassy of Canada in Manila is seeking a detail-oriented and highly organized professional to join our team as a Common Services Coordinator (Material Management). In this vital role, you will be the backbone of our operational efficiency, overseeing the lifecycle of embassy materials and ensuring that all procurement, inventory, and logistics tasks are executed with precision and adherence to official standards.
You will work in a fast-paced, multicultural environment where your ability to manage resources and communicate effectively with internal and external stakeholders will directly support the diplomatic mission. We are looking for a proactive individual who thrives in a collaborative setting and is committed to maintaining the high operational standards expected of a diplomatic mission.
This position offers a stable career opportunity for administrative professionals who have a strong background in supply chain management, procurement, or facility support. If you have a keen eye for logistics and a dedication to service excellence, we invite you to contribute your talents to the Embassy of Canada.
Tanggung Jawab
- Coordinate the day-to-day material management activities, including tracking, auditing, and distribution of office supplies and diplomatic assets.
- Manage procurement processes for goods and services, ensuring compliance with embassy financial policies and local regulations.
- Maintain accurate inventory databases, conducting regular stock takes and reconciliation reports to prevent discrepancies.
- Liaise with external vendors, contractors, and service providers to ensure timely delivery and quality of service.
- Oversee the maintenance and logistics of embassy equipment, ensuring all items are functional and accounted for.
- Assist in the preparation of reports and briefings for management regarding material assets and expenditure.
- Implement process improvements for inventory control and logistics to maximize operational efficiency.
Kualifikasi
- Completion of a post-secondary degree or diploma in Business Administration, Logistics, Supply Chain Management, or a related field.
- Minimum of 2-3 years of proven experience in administrative support, inventory management, or procurement.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and enterprise resource planning (ERP) software.
- Excellent verbal and written communication skills in English and Filipino.
- Ability to work independently and under pressure while maintaining a high level of accuracy.
- Demonstrated experience in vendor relationship management and negotiation.
- Strong organizational skills with the ability to prioritize tasks in a dynamic embassy environment.