Deskripsi Pekerjaan
Are you an organized, proactive, and detail-oriented professional looking for a pivotal role within a thriving legal environment? HG Law, a dynamic and respected law firm based in San Juan City, Metro Manila, is excited to announce an opening for a dedicated Legal Secretary to join our exceptional team. This is a fantastic opportunity for an individual passionate about legal administration and eager to contribute to the success of a fast-paced legal practice.
As a Legal Secretary at HG Law, you will be an integral part of our operations, providing essential administrative and secretarial support to our legal professionals. You will play a crucial role in ensuring the smooth and efficient running of daily activities, from managing critical documents to facilitating effective client communication. We pride ourselves on fostering a supportive and collaborative atmosphere where every team member is valued and encouraged to grow.
We are seeking someone who can hit the ground running, bringing strong organizational skills, meticulous attention to detail, and a professional demeanor. If you're looking for a role that offers not just a competitive salary and potential for flexible work arrangements, but also significant opportunities for career growth and professional development within the legal sector, then HG Law is the place for you. Join us and become a vital contributor to a firm committed to excellence and client satisfaction.
Tanggung Jawab
- Manage and maintain attorneys' calendars, scheduling appointments, meetings, and court dates.
- Prepare, format, and proofread legal documents, correspondence, pleadings, and presentations with high accuracy.
- Organize and maintain both physical and electronic filing systems, ensuring all documents are easily retrievable and confidential.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
- Assist with basic legal research, document compilation, and case preparation as directed by legal professionals.
- Coordinate travel arrangements and process expense reports for assigned attorneys.
- Serve as a primary point of contact for clients, ensuring professional and courteous interactions.
- Order office supplies and manage office equipment to ensure a productive work environment.
Kualifikasi
- Proven experience (2+ years) as a Legal Secretary or Administrative Assistant within a law firm or legal department.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal case management software.
- Excellent written and verbal communication skills in English; ability to draft professional correspondence.
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.
- High level of accuracy and meticulous attention to detail in all work.
- Demonstrated ability to handle confidential information with utmost discretion and integrity.
- Familiarity with legal terminology, procedures, and ethical guidelines is highly preferred.
- Minimum of a High School Diploma; a bachelor’s degree or relevant secretarial/paralegal certification is a significant advantage.