Deskripsi Pekerjaan
Alex Villas Group is seeking a highly organized, detail-oriented, and professional Legal Secretary to join our dynamic team in Badung, Bali. In this role, you will act as the primary point of communication for our legal correspondence, ensuring that all investor inquiries and regulatory emails are handled with the utmost precision and confidentiality.
The ideal candidate is a proactive communicator with a solid understanding of professional business etiquette. You will be responsible for streamlining communication between our investors, our internal legal department, and our client service management teams. If you possess a keen eye for detail, the ability to prioritize tasks efficiently, and a passion for supporting high-level operations in a fast-paced environment, we would love to hear from you.
Tanggung Jawab
- Monitor two official company email accounts daily for incoming legal and investor correspondence.
- Analyze, categorize, and document all incoming emails from investors.
- Facilitate seamless communication by forwarding relevant inquiries to the appropriate Legal or Client Service/Management teams.
- Maintain organized digital records of all legal correspondence and follow-up actions taken.
- Ensure that all responses and internal reports align with established company instructions and protocols.
- Assist the legal department with administrative support, including document preparation and scheduling.
- Provide regular status reports on pending inquiries to management to ensure timely resolution.
Kualifikasi
- Diploma or Bachelor’s degree in Law, Administration, or a related field.
- Proven experience as a Legal Secretary, Administrative Assistant, or similar office-based role.
- Exceptional proficiency in English and Indonesian, both written and verbal.
- Highly organized with the ability to manage multiple email streams efficiently.
- Strong interpersonal skills with a professional demeanor suitable for investor relations.
- High level of integrity and ability to handle confidential/sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel) and email management software (Outlook/Gmail).
- Ability to work independently and under minimal supervision while following strict directives.