Deskripsi Pekerjaan
Ban Hin Bee is currently seeking a highly organized, proactive, and detail-oriented Mandarin-Speaking Administrative Assistant to join our dynamic team in the heart of George Town, Penang. As a vital cornerstone of our daily operations, you will play an essential role in ensuring the smooth and efficient running of our office environment.
We pride ourselves on fostering a supportive and inclusive workplace that champions a healthy work-life balance, continuous professional development, and highly competitive remuneration. If you are a dedicated bilingual professional who thrives in a fast-paced setting and possesses a passion for organizational excellence, we want to hear from you. This is an outstanding opportunity to elevate your career with a reputable and established company that truly values its workforce.
In this multifaceted role, you will act as a key bridge in communication, facilitating efficient administrative workflows across various departments. You will be engaging with both English and Mandarin-speaking stakeholders, making your linguistic skills crucial to our ongoing success. You will also be tasked with maintaining critical records, assisting in team coordination, and optimizing our internal processes. Join us and become an integral part of a legacy of excellence, right here in Penang.
Tanggung Jawab
- Manage day-to-day administrative tasks including data entry, filing, and document management.
- Serve as the primary point of contact for Mandarin and English-speaking clients, vendors, and partners.
- Assist in scheduling meetings, managing executive calendars, and coordinating appointments.
- Prepare, translate, and proofread business correspondence and official documents in both languages.
- Handle incoming calls, emails, and general inquiries with a high level of professionalism.
- Support the HR and finance departments with basic record-keeping, invoicing, and reporting.
- Maintain office supplies inventory and ensure the workspace remains organized and efficient.
Kualifikasi
- High proficiency in both spoken and written Mandarin and English; knowledge of additional dialects is a plus.
- Proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern office equipment.
- Excellent organizational and time-management skills with the ability to prioritize daily tasks effectively.
- High attention to detail and strong problem-solving capabilities.
- Diploma or Degree in Business Administration, Communications, or a related field.
- Ability to work independently as well as collaboratively within a team-oriented environment.