Deskripsi Pekerjaan
Join Yili, a leading global dairy producer, at our dynamic facility in Cikarang, West Java! We are seeking a highly organized and proactive Administrative Staff member for our critical Equipment Department. This role is essential in ensuring the smooth daily operations of our production support functions, specifically focusing on equipment management and maintenance.
If you are a detail-oriented professional with excellent communication skills in Mandarin and Indonesian, this is an outstanding opportunity to contribute to a world-class manufacturing environment. As a key member of our Equipment Department, you will play a pivotal role in managing administrative tasks, organizing crucial data, and facilitating seamless communication between various stakeholders.
Your ability to bridge language barriers between Chinese-speaking management/partners and local teams will be invaluable. You will directly support our equipment maintenance teams, ensuring they have the administrative backing needed to keep our state-of-the-art machinery running efficiently and uphold our high standards of production quality.
At Yili, we believe in fostering a collaborative and supportive work environment where employees can grow and thrive. This position offers a unique chance to be at the heart of our operational success, providing essential support that underpins our production capabilities. If you're ready to take on a challenging yet rewarding role in a fast-paced industrial setting and utilize your linguistic talents, we encourage you to apply and become a part of the Yili family in Cikarang.
Tanggung Jawab
- Provide comprehensive administrative support to the Equipment Department, ensuring efficient day-to-day operations.
- Manage and organize departmental data, reports, and documentation, ensuring accuracy and accessibility.
- Facilitate effective communication and coordination between Chinese-speaking personnel (management, suppliers, partners) and local Indonesian teams.
- Assist in scheduling and coordinating equipment maintenance activities, appointments, and supplier visits.
- Prepare and process purchase requests, invoices, and other financial documentation related to equipment and maintenance.
- Maintain inventory records for spare parts and departmental supplies, initiating procurement as needed.
- Support the Equipment Department in preparing presentations, meeting minutes, and operational summaries.
- Ensure compliance with company administrative policies and procedures.
Kualifikasi
- Proven experience (2+ years) in an administrative or secretarial role, preferably within a manufacturing or industrial setting.
- Fluency in both Mandarin Chinese (spoken and written) and Bahasa Indonesia is essential.
- Excellent organizational skills with a keen eye for detail and accuracy in data management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills, capable of interacting effectively with diverse teams.
- Ability to multitask, prioritize work, and manage time effectively in a fast-paced environment.
- Diploma or Bachelor's degree in Administration, Secretarial Studies, Business Management, or a related field.
- Proactive, self-motivated, and able to work independently as well as part of a team.