Deskripsi Pekerjaan
Amplified Marketing, a dynamic and fast-growing marketing agency, is seeking a highly organized and proactive Remote Operations & Executive Assistant to support our founder and oversee day-to-day agency operations. This remote role is perfect for a detail-oriented professional with a passion for efficiency and a knack for managing multiple priorities in a fast-paced environment.
As our Operations & Executive Assistant, you will be the backbone of our leadership team, ensuring that everything runs smoothly. You will handle a variety of tasks ranging from executive scheduling and client coordination to process optimization and vendor management. We are looking for someone who is resourceful, adaptable, and thrives on solving problems before they arise.
This is a fantastic opportunity to join a forward-thinking agency where your contributions directly impact the success and growth of the business. If you enjoy taking ownership, working independently, and being a trusted partner to a busy executive, we invite you to apply.
Tanggung Jawab
- Provide comprehensive administrative support to the founder, including calendar management, email correspondence, and travel arrangements.
- Manage and streamline day-to-day agency operations to improve efficiency and productivity.
- Coordinate client projects, meetings, and communication to ensure timely delivery and high satisfaction.
- Prepare reports, presentations, and meeting documentation for internal and external stakeholders.
- Handle expense tracking, invoice processing, and office supply procurement.
- Assist with HR duties such as onboarding new hires, scheduling interviews, and maintaining personnel records.
- Act as a point of contact for vendors and partners, negotiating contracts and managing relationships.
- Lead special projects and initiatives as delegated by the founder, driving them to completion.
Kualifikasi
- Proven experience (2+ years) as an Executive Assistant, Operations Coordinator, or similar role, preferably in a marketing or creative agency.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- Strong proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office Suite.
- Ability to work independently in a remote environment with minimal supervision.
- High attention to detail and problem-solving mindset.
- Discretion and professionalism in handling confidential information.
- Familiarity with project management tools (e.g., Asana, Trello, Notion) is a plus.