Deskripsi Pekerjaan
Are you an organized, detail-oriented professional looking to support a fast-paced, creative design environment? We are looking for an Office Admin Assistant to join our team in Iloilo. In this role, you will be the backbone of our daily operations, ensuring that our creative professionals can focus on their design work while you handle the essential administrative processes.
The ideal candidate is proactive, confident in communicating with international clients, and possesses a keen eye for detail. You will handle scheduling, documentation, and various office coordination tasks that keep our projects running smoothly. This is a fantastic opportunity for an office administrator who enjoys a creative atmosphere and thrives in a professional, international business setting.
Tanggung Jawab
- Manage daily administrative tasks, including correspondence, filing, and office supply coordination.
- Act as the primary point of contact for international clients, maintaining high standards of professional communication.
- Coordinate team schedules, meetings, and project deadlines to ensure project milestones are met.
- Prepare and format project documentation, proposals, and internal reports.
- Maintain organized digital and physical filing systems for creative assets and client contracts.
- Support the creative team with administrative onboarding and process documentation.
- Assist in managing vendor relations and office logistics to ensure a productive workspace.
Kualifikasi
- Proven experience as an Office Assistant, Admin Clerk, or in a similar administrative role.
- Strong command of English, both written and spoken, with the ability to communicate confidently with international clients.
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent organizational and time-management skills with the ability to multitask effectively.
- Strong problem-solving skills and a proactive, "can-do" attitude.
- Ability to work independently with minimal supervision while contributing to a team environment.
- Previous experience working with creative teams or agencies is a distinct advantage.