Deskripsi Pekerjaan
Are you an organized, detail-oriented professional looking to make an impact in a fast-paced environment? We are seeking a highly motivated Office Administrator to join our team in Pasir Panjang on a contractual basis. In this role, you will be the backbone of our daily operations, ensuring that our workspace runs efficiently and our administrative processes remain seamless.
The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to multitask in a dynamic setting. You will play a crucial role in supporting our team’s productivity by managing office workflows, coordinating schedules, and handling essential administrative tasks. This is an excellent opportunity for someone who thrives in an organized environment and enjoys taking initiative to improve office procedures.
Tanggung Jawab
- Manage daily office operations to ensure a professional and efficient work environment.
- Coordinate meetings, appointments, and travel arrangements for management.
- Maintain accurate filing systems, both digital and physical, ensuring data integrity and accessibility.
- Handle incoming communications, including emails and calls, with a professional and helpful demeanor.
- Procure and monitor office supplies and maintain inventory levels.
- Assist in preparing reports, presentations, and correspondence as requested.
- Liaise with external vendors and building management to facilitate facility maintenance.
- Support onboarding processes for new team members and manage office access protocols.
Kualifikasi
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of proven experience in an office administration or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Strong organizational skills with the ability to prioritize competing deadlines.
- Excellent verbal and written communication skills in English.
- Ability to work independently with minimal supervision while maintaining a collaborative spirit.
- High level of integrity and discretion when handling confidential information.
- Strong problem-solving abilities and a proactive approach to operational improvements.