Deskripsi Pekerjaan
Join our dynamic team at Xiamen University Malaysia as an Office Assistant in the Operation and Maintenance Office. This pivotal role ensures seamless daily office operations, supporting our mission to deliver excellence in higher education. You'll be the backbone of our administrative functions, maintaining efficient workflows and creating a welcoming environment for staff and visitors. Our campus offers a vibrant multicultural setting where your organizational skills will directly contribute to institutional success. If you're a proactive professional seeking growth within a prestigious academic institution, this opportunity offers competitive compensation and a collaborative workplace culture.
As part of our commitment to operational excellence, you'll handle diverse administrative tasks while supporting the maintenance of campus facilities. This position is ideal for detail-oriented individuals who thrive in fast-paced environments and value precision in their work. Xiamen University Malaysia provides comprehensive benefits and professional development opportunities to support your career journey.
Tanggung Jawab
- Manage daily office operations including reception, mail handling, and document filing
- Coordinate office supplies inventory and procurement processes
- Assist in scheduling meetings, appointments, and maintaining office calendars
- Handle incoming/outgoing communications including emails, calls, and correspondence
- Prepare and distribute office reports, presentations, and documentation
- Support facility maintenance coordination and service request tracking
- Maintain accurate office records and databases
- Provide administrative backup for departmental staff during peak periods
Kualifikasi
- Diploma in Business Administration, Office Management, or related field
- Minimum 1-2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills in English
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize effectively in a busy environment
- Basic knowledge of office equipment and maintenance procedures
- Proficiency in both English and Bahasa Malaysia