Deskripsi Pekerjaan
Are you a highly organized and proactive professional seeking a pivotal role within a prestigious international educational institution? United World College (UWC) is looking for a dedicated Office Manager & Personal Assistant to support the Chief Strategy and Engagement Officer. This is an exciting opportunity to contribute to a mission-driven organization that brings together students from all over the world.
In this senior-level support role, you will act as the right hand to the Chief Strategy and Engagement Officer, ensuring seamless operations and facilitating high-level engagement activities. You will be responsible for managing complex schedules, coordinating strategic initiatives, and maintaining the highest standards of office administration. If you possess exceptional organizational skills and a passion for leadership support, we encourage you to apply for this position starting from August 2026.
Tanggung Jawab
- Manage the Chief Strategy and Engagement Officer's complex calendar, including scheduling meetings, travel arrangements, and coordinating engagements.
- Prepare briefing materials, agendas, and presentations for board meetings, strategic reviews, and high-level external stakeholders.
- Oversee general office administration, ensuring efficient workflows, managing vendor relationships, and maintaining office facilities.
- Handle confidential correspondence and sensitive information with the utmost discretion and professionalism.
- Coordinate internal and external events to enhance organizational engagement and stakeholder relations.
- Act as the primary point of contact for internal and external queries, filtering and directing communications as appropriate.
- Assist in the planning and execution of key strategic initiatives and engagement programs.
Kualifikasi
- Proven experience as an Office Manager, Executive Assistant, or Personal Assistant to senior leadership (C-Suite or VP level).
- Strong organizational and time-management skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English, with the ability to draft professional correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- High level of integrity, confidentiality, and professional demeanor.
- A relevant bachelor’s degree or equivalent professional qualification is preferred.