Deskripsi Pekerjaan
Join our dynamic team as an Operational Secretary and become the backbone of our daily business operations. This pivotal role requires exceptional organizational skills and proactive communication abilities to ensure seamless coordination across all departments. You'll be instrumental in streamlining workflows, managing critical documentation, and maintaining efficient communication channels between management and staff. The ideal candidate thrives in fast-paced environments, anticipating operational needs before they arise and implementing solutions to enhance productivity. Your contributions will directly impact our company's efficiency and success, making this an excellent opportunity for career growth in administration.
We're seeking a detail-oriented professional who can handle multiple priorities with grace and precision. You'll manage calendars, arrange meetings, track deadlines, and maintain confidential records while serving as the central point of contact for operational matters. This role offers the chance to develop comprehensive business acumen while supporting our leadership team in achieving strategic objectives. If you're passionate about creating efficient systems and fostering collaborative work environments, we encourage you to apply.
Tanggung Jawab
- Coordinate and schedule meetings, appointments, and corporate events across all departments
- Manage and maintain office supplies, equipment, and operational documentation systems
- Handle incoming/outgoing communications including calls, emails, and correspondence
- Prepare, edit, and distribute reports, presentations, and official company documents
- Track project timelines and follow up on pending tasks with relevant stakeholders
- Assist in onboarding processes and maintain employee records and files
- Collaborate with department heads to align operational activities with business objectives
Kualifikasi
- Minimum high school diploma; bachelor's degree in Business Administration preferred
- 2+ years of experience in administrative or operational support roles
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication skills in Indonesian and English
- Detail-oriented with high accuracy in document preparation and data handling
- Proven ability to maintain confidentiality and handle sensitive information