Deskripsi Pekerjaan
Are you a detail-oriented professional looking to advance your career in operations? ICHOR Systems is seeking a dedicated Operations Administrative Assistant to join our team on a 1-year contract. In this role, you will be the backbone of our operational efficiency, ensuring that administrative workflows, document control processes, and daily office tasks are executed with precision.
You will play a pivotal role in supporting our North Region operations, bridging the gap between various departments to ensure seamless project delivery and compliance. We are looking for an organized individual who thrives in a fast-paced environment and possesses strong communication skills to manage internal and external documentation effectively.
This position is an excellent opportunity for candidates who are eager to grow within a reputable company and gain valuable experience in operational management and document control standards. If you are meticulous, proactive, and ready to contribute to a dynamic team, we invite you to apply.
Tanggung Jawab
- Provide comprehensive administrative support to the operations team to ensure smooth daily business functions.
- Manage document control systems, including the systematic filing, retrieval, and updating of operational records.
- Coordinate with internal departments to facilitate workflow efficiency and resolve administrative bottlenecks.
- Prepare and generate accurate operational reports, memos, and presentations for management review.
- Assist in the maintenance of office supplies, inventory logs, and facility coordination within the North Region site.
- Handle incoming inquiries, schedule meetings, and manage correspondences with professional discretion.
- Ensure compliance with company data protection policies and document retention guidelines.
Kualifikasi
- Minimum GCE 'O' Level, NITEC, or Diploma in Business Administration, Office Management, or a related field.
- At least 1-2 years of relevant experience in an administrative or operations support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English.
- Demonstrated ability to manage time effectively and handle multiple tasks simultaneously under deadlines.
- High attention to detail with strong organizational and analytical skills.
- Ability to work independently as well as collaboratively within a diverse team environment.