Deskripsi Pekerjaan
Join AS White, a leading Australian power company providing high-performance solar solutions across the Asia-Pacific region. We are dedicated to cutting energy costs, boosting returns, and accelerating the transition to renewable energy. We are looking for a highly organized and proactive Operations Assistant to join our dynamic team in Manila City, Metro Manila.
This is an exciting opportunity to contribute to a rapidly growing industry, working alongside industry experts. As an Operations Assistant, you will play a vital role in ensuring the smooth day-to-day functioning of our office and supporting our operational teams. You will coordinate key administrative activities that drive business efficiency and customer satisfaction. Your role will be instrumental in bridging the gap between our field operations and management, ensuring projects run smoothly from initiation to completion.
At AS White, you will not just be an employee; you will be a key contributor to a mission that matters. We pride ourselves on our collaborative culture and commitment to professional development. The successful candidate will find ample opportunities to learn about the solar energy industry, from cutting-edge photovoltaic technology to innovative grid solutions. You will work directly with project managers and engineers, gaining invaluable experience in a high-growth sector. Your organizational skills will keep our projects on track, our customers happy, and our team operating at peak performance. If you are ready to power your career forward and contribute to a greener planet, AS White is the place for you.
Tanggung Jawab
- Provide comprehensive administrative support to the operations team, including managing correspondence, scheduling meetings, and data entry.
- Coordinate and manage project documentation, contracts, and compliance records for solar installations and service agreements.
- Assist in the procurement process by liaising with suppliers, processing purchase orders, and managing inventory levels for office and operational supplies.
- Liaise with internal departments (Sales, Engineering, Logistics) and external stakeholders to ensure seamless workflow and project delivery.
- Prepare and process invoices, expense reports, and other financial documentation in a timely and accurate manner.
- Maintain and update customer relationship management (CRM) databases and internal filing systems, ensuring data integrity and confidentiality.
- Support the logistics of field operations, including scheduling site assessments, managing technician rosters, and coordinating equipment deliveries.
- Handle general inquiries via phone and email, providing exceptional customer service and redirecting complex issues to the appropriate team members.
Kualifikasi
- Bachelor's degree in Business Administration, Management, Engineering, or a related field.
- At least 1-2 years of experience in an administrative, coordination, or operations support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software.
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
- High level of attention to detail and strong problem-solving abilities.
- Experience in the renewable energy, construction, or power industry is a distinct advantage but not required.
- Ability to work independently, take initiative, and collaborate effectively within a team.