Deskripsi Pekerjaan
Are you a detail-oriented professional with a passion for experiential learning and student development? United World College is seeking an organized and proactive Outdoor Education Administrative Assistant to join our vibrant team in Clementi.
In this role, you will be the backbone of our Outdoor Education department, ensuring that our life-changing global adventures run smoothly, safely, and efficiently. You will play a critical role in logistical planning, communication, and departmental organization, directly contributing to the transformative experiences our students encounter beyond the classroom.
The ideal candidate is someone who thrives in a fast-paced academic environment, possesses exceptional administrative skills, and shares our mission of making education a force for peace and a sustainable future.
Tanggung Jawab
- Manage complex scheduling for outdoor trips, expeditions, and departmental activities.
- Coordinate travel logistics, including transportation, accommodation, and equipment rentals.
- Maintain comprehensive records of student health forms, permission slips, and risk assessments.
- Act as the primary point of contact for parents, students, and internal faculty regarding outdoor programs.
- Process departmental procurement, invoices, and expense reports in compliance with school policies.
- Prepare instructional materials, itinerary briefings, and digital communication updates.
- Support the team during onsite events or campus-based student orientations as needed.
Kualifikasi
- Minimum of 2-3 years of administrative or operations support experience, preferably in an educational or non-profit setting.
- Strong proficiency in Microsoft Office Suite, Google Workspace, and database management software.
- Exceptional verbal and written communication skills with a focus on stakeholder management.
- Ability to multitask effectively while maintaining a high degree of accuracy and attention to detail.
- Experience in logistics coordination or travel management is highly desirable.
- Strong problem-solving skills and the ability to remain calm under pressure.
- A collaborative spirit and a genuine interest in supporting the UWC mission of global outdoor education.