Deskripsi Pekerjaan
Are you a detail-oriented administrative professional with a passion for education? United World College (UWC) is seeking a dedicated Part-Time University Advising Secretary to join our dynamic academic team in Singapore. In this pivotal role, you will provide comprehensive secretarial and administrative support to our University Advisors, playing a key part in helping our students navigate their future academic journeys.
The ideal candidate will thrive in a fast-paced international school environment, demonstrating exceptional organizational skills and the ability to manage confidential data with the utmost integrity. You will be the first point of contact for inquiries and will assist in the smooth operation of the University Advising office, ensuring that students, parents, and university representatives receive efficient and professional service. If you are looking for a meaningful part-time role in a world-class educational institution, we invite you to apply.
Tanggung Jawab
- Provide high-level administrative and secretarial support to the Head of University Advising and the advising team.
- Manage calendars, schedule appointments, and coordinate meetings with students, parents, and visiting university delegates.
- Maintain accurate and up-to-date student records and university application documentation within internal systems.
- Assist in the preparation and distribution of university counseling materials, presentations, and correspondence.
- Handle incoming inquiries via email and telephone, ensuring professional communication at all times.
- Coordinate logistics for university fairs, workshops, and student information sessions.
- Support the team with data entry, filing, and general office management tasks to ensure operational efficiency.
Kualifikasi
- Minimum 2-3 years of experience in an administrative or secretarial role, preferably in an educational setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite tools.
- Exceptional verbal and written communication skills in English.
- Ability to multitask, prioritize urgent requests, and work effectively under tight deadlines.
- Proven track record of maintaining high standards of confidentiality and professional ethics.
- Strong interpersonal skills with the ability to engage positively with students, staff, and external stakeholders.
- Diploma or Degree in Business Administration or a related field is preferred.