Deskripsi Pekerjaan
Join our dynamic team at MINDFUL SOLUTIONS Sdn Bhd as a Personal Assistant and become an integral part of our executive support system. This is an exciting opportunity to work closely with our Chief Responsible Officer (CRO) and contribute to the smooth operation of our daily business activities.
As a Personal Assistant, you will be the backbone of our executive team, providing essential administrative, operational, and coordination support. Your role will involve managing schedules, organizing meetings, handling communications, and ensuring that all office operations run efficiently. This position requires someone with exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
We are looking for a proactive individual who can anticipate needs, solve problems independently, and maintain confidentiality at all times. If you thrive in a supportive role where you can make a significant impact on organizational efficiency, we encourage you to apply and become a valued member of our growing team.
Tanggung Jawab
- Provide comprehensive administrative support to the Chief Responsible Officer (CRO), including calendar management, meeting coordination, and correspondence handling
- Manage and prioritize daily tasks, ensuring all deadlines are met and objectives are achieved
- Coordinate internal and external communications, including phone calls, emails, and other correspondence
- Organize and maintain filing systems, both physical and digital, for efficient information retrieval
- Assist in the preparation of reports, presentations, and other documentation as required
- Coordinate travel arrangements, including flights, accommodations, and itineraries
- Manage office supplies inventory and coordinate maintenance of office equipment
- Act as a liaison between the CRO and other departments, ensuring smooth communication flow
Kualifikasi
- Minimum of 2-3 years of experience as a Personal Assistant or Executive Assistant role
- Proven track record of providing high-level administrative support to executives
- Excellent organizational and time management skills with the ability to prioritize tasks effectively
- Strong written and verbal communication skills in both English and Malay
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment
- Ability to maintain confidentiality and handle sensitive information with discretion
- Exceptional attention to detail and accuracy in all tasks
- Proactive problem-solving skills and ability to work independently with minimal supervision