Deskripsi Pekerjaan
Are you a highly organized, proactive, and discreet professional looking for a dynamic role? We are seeking a versatile Personal Assistant cum Office Admin to join our team in Kuala Lumpur. This dual-function role is designed for an individual who excels in multitasking and thrives in a fast-paced environment where executive support meets operational efficiency.
As the primary point of contact for administrative matters and executive scheduling, you will play a critical role in ensuring the seamless daily operation of our business. The ideal candidate is a self-starter who possesses excellent communication skills, a high level of integrity, and the ability to anticipate needs before they arise. If you are comfortable switching gears between high-level executive support and essential office management tasks, we want to hear from you.
Tanggung Jawab
- Manage and coordinate complex executive calendars, travel arrangements, and meeting schedules.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional correspondence.
- Handle general office administration, including procurement of supplies, vendor management, and facility maintenance.
- Prepare, proofread, and format documents, reports, and presentations for management review.
- Organize and maintain digital and physical filing systems to ensure data integrity and confidentiality.
- Coordinate office events, team meetings, and board conferences as required.
- Provide ad-hoc personal assistance to executives to facilitate improved work-life balance and operational focus.
- Monitor office expenses and assist with basic bookkeeping or invoice processing duties.
Kualifikasi
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum 2-3 years of proven experience in an administrative or executive support role.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern office collaboration tools.
- Strong verbal and written communication skills in English and Bahasa Malaysia.
- Demonstrated ability to maintain absolute discretion and confidentiality at all times.
- Proactive problem-solving mindset with a keen eye for detail.
- Ability to work independently with minimal supervision in a professional setting.