Deskripsi Pekerjaan
Are you a highly organized and discreet professional looking for a dynamic role that blends executive support with human resources administration? Join SMRT Corporation, a premier public transport operator in Singapore, as a Personal Assistant & HR Administrative Assistant. This unique position offers the opportunity to serve as the trusted right hand to the CEO while contributing to essential HR functions.
In this dual role, you will handle sensitive and confidential matters with utmost discretion, acting as a key liaison between the CEO, internal teams, and external stakeholders. Simultaneously, you will provide critical administrative support to the HR department, ensuring smooth day-to-day operations from recruitment coordination to employee records management.
We are looking for a proactive and detail-oriented individual who thrives in a fast-paced environment. At SMRT, you will be part of a company committed to excellence, innovation, and employee growth. If you are ready to take on a rewarding challenge where no two days are the same, we invite you to apply and make a meaningful impact on our leadership and people operations.
Tanggung Jawab
- Manage the CEO’s calendar, appointments, travel arrangements, and correspondence with confidentiality and precision.
- Screen and prioritize communications, ensuring timely responses and follow-ups on behalf of the CEO.
- Prepare meeting agendas, take minutes, and track action items to facilitate decision-making.
- Support HR in recruitment processes, including job postings, interview scheduling, and candidate documentation.
- Maintain accurate employee records, handle onboarding/offboarding paperwork, and update HR databases.
- Assist in organizing training sessions, employee engagement activities, and HR events.
- Coordinate internal communications and ensure alignment between executive directives and HR initiatives.
- Handle sensitive payroll, benefits, and personnel matters with absolute discretion and compliance.
Kualifikasi
- Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Minimum 2–3 years of experience as a Personal Assistant or Executive Assistant, ideally combined with HR administrative duties.
- Exceptional organizational and time-management skills with the ability to multitask and meet tight deadlines.
- Strong written and verbal communication skills in English; proficiency in other languages is a plus.
- High level of integrity and ability to handle confidential information sensitively.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with HRIS is advantageous.
- Professional demeanor with excellent interpersonal skills and a service-oriented mindset.
- Ability to work independently and collaboratively in a fast-paced environment.