Deskripsi Pekerjaan
Are you an exceptionally organized, proactive, and discreet administrative professional looking to make a significant impact? J&T Cargo, a rapidly growing force in the logistics and express delivery industry, is seeking a highly skilled and dedicated Personal Assistant to the CEO to join our dynamic team in Kuala Lumpur. This is a pivotal role that offers the opportunity to work closely with our top executive, contributing directly to the strategic direction and operational excellence of a leading regional company.
As the Personal Assistant to the CEO, you will be the linchpin of the CEO's office, providing comprehensive, high-level administrative and strategic support. Your expertise will ensure seamless daily operations, timely execution of critical business priorities, and effective management of the CEO's demanding schedule. This role requires an individual with impeccable organizational skills, a strong ability to anticipate needs, and an unwavering commitment to confidentiality and professionalism. If you thrive in a fast-paced environment, possess exceptional communication skills, and are eager to play a crucial role in a thriving enterprise, we invite you to apply.
Join J&T Cargo and become an indispensable part of our leadership team, contributing to our continued success and expansion across the region. This is more than just an administrative role; it's an opportunity to grow your career alongside an innovative and forward-thinking organization.
Tanggung Jawab
- Manage and maintain the CEO's complex calendar, including scheduling meetings, appointments, and extensive domestic and international travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and handling inquiries with professionalism and discretion.
- Prepare and compile high-quality presentations, reports, confidential documents, and briefing materials for board meetings, investor briefings, and executive reviews.
- Coordinate and organize various company events, conferences, and special projects, ensuring meticulous planning and flawless execution.
- Handle all confidential information with the utmost discretion and integrity, safeguarding sensitive data and communications.
- Process expense reports, manage invoices, and track budget expenditures for the CEO's office, ensuring accuracy and compliance.
- Anticipate the CEO's needs and proactively address administrative requirements, streamlining workflow and optimizing executive productivity.
- Conduct research, compile data, and prepare summaries as needed to support strategic decision-making.
Kualifikasi
- Proven experience (5+ years) as a Personal Assistant, Executive Assistant, or similar high-level administrative role, with direct experience supporting C-suite executives.
- Exceptional organizational and time management skills, with a demonstrated ability to prioritize complex tasks and manage multiple projects simultaneously in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms and administrative software.
- Excellent written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is a significant advantage.
- High level of professionalism, integrity, and discretion when handling sensitive and confidential information.
- Proactive, resourceful, and detail-oriented with strong problem-solving capabilities and a 'can-do' attitude.
- Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
- A Bachelor's degree in Business Administration, Secretarial Science, or a related field is preferred.