Deskripsi Pekerjaan
Are you a highly organized professional seeking a pivotal role supporting senior leadership? Transnational Insurance Brokers (M) Sdn Bhd is seeking a dedicated Personal Assistant to the Executive Director to serve as the primary gatekeeper for our leadership team. This critical position requires exceptional administrative coordination and office management expertise to ensure seamless operations while maintaining confidentiality and professionalism.
As the central point of contact for the Executive Director, you'll manage complex calendars, coordinate high-level meetings, and handle sensitive communications with discretion. The ideal candidate will thrive in a dynamic environment, anticipating needs before they arise and proactively solving challenges. You'll oversee office logistics, from vendor management to document preparation, while supporting strategic initiatives that drive organizational success.
Join our established insurance brokerage in Kuching and leverage your administrative skills to directly impact executive productivity. This role offers exposure to senior-level decision-making and the opportunity to develop executive support expertise within a respected financial services provider.
Tanggung Jawab
- Manage Executive Director's calendar, prioritizing meetings and appointments
- Coordinate complex travel arrangements and logistical support
- Screen and prioritize incoming communications (emails, calls, correspondence)
- Prepare confidential reports, presentations, and official documents
- Oversee office operations including inventory management and vendor relationships
- Act as liaison between Executive Director and internal/external stakeholders
- Manage sensitive information with utmost discretion and confidentiality
- Support special projects and ad-hoc executive initiatives
Kualifikasi
- Diploma or Degree in Business Administration, Secretarial Studies, or related field
- Minimum 3 years experience as Executive Assistant or Senior PA role
- Proficiency in Microsoft Office Suite and office management systems
- Exceptional written and verbal communication skills in English and Bahasa Malaysia
- Advanced organizational skills with ability to manage competing priorities
- Discretion and proven ability to handle confidential information
- Strong problem-solving skills and proactive initiative-taking
- Ability to work independently with minimal supervision