Deskripsi Pekerjaan
Are you a highly organized, proactive, and discreet professional looking to elevate your career by supporting top-tier leadership? RecruitFirst is seeking a high-caliber Personal Assistant to the Group CEO to join our executive team in the Central Region. In this pivotal role, you will act as the primary point of contact for the CEO, managing complex scheduling, high-level communications, and strategic administrative operations.
The ideal candidate is a seasoned professional who excels in fast-paced environments, demonstrates impeccable judgment, and thrives on anticipating needs before they arise. You will be instrumental in ensuring the Group CEO's operational efficiency, serving as a gatekeeper and a key liaison between the executive office and internal/external stakeholders. If you possess a high degree of emotional intelligence and the ability to maintain absolute confidentiality, we invite you to apply for this career-defining opportunity.
Tanggung Jawab
- Manage the Group CEO's complex calendar, prioritizing appointments and optimizing daily time management.
- Coordinate high-stakes domestic and international travel, including logistics, itineraries, and visa applications.
- Draft, proofread, and prepare executive-level correspondence, board reports, and confidential presentations.
- Facilitate effective communication between the CEO and department heads, ensuring timely follow-up on critical action items.
- Prepare for Board and Senior Management meetings by organizing agendas, materials, and recording accurate minutes.
- Handle private and sensitive matters with discretion, maintaining the highest levels of professional integrity.
- Conduct independent research and assist with special projects to support the CEO's strategic initiatives.
- Act as the primary gatekeeper, managing phone inquiries and screening visitors with professionalism and tact.
Kualifikasi
- Minimum 5-8 years of experience supporting C-suite executives in a dynamic, multinational environment.
- Exceptional verbal and written communication skills with a mastery of English professional business writing.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern virtual collaboration tools.
- Strong analytical mindset with the ability to synthesize information quickly.
- Proven ability to manage competing priorities under tight deadlines while maintaining high attention to detail.
- Polished interpersonal skills with the ability to represent the CEO in a professional manner to high-profile stakeholders.
- High degree of emotional intelligence and the ability to operate with total confidentiality.
- Bachelor's Degree in Business, Communications, or a related field preferred.