Deskripsi Pekerjaan
GCL International Sdn Bhd is seeking a dedicated and high-caliber Personal Assistant to the Managing Director to join our dynamic team in Kuala Lumpur. This is a pivotal role that requires a blend of professional administrative expertise, proactive problem-solving, and the ability to maintain the highest levels of confidentiality.
As the Personal Assistant, you will serve as the primary point of contact for the Managing Director, ensuring their time is optimized and business operations run smoothly. This position is ideal for a professional who thrives in a fast-paced environment and possesses exceptional organizational skills. At GCL International, we value integrity and excellence, and we are looking for a teammate who embodies these qualities while providing comprehensive support to our senior leadership.
Your day-to-day will involve complex calendar management, coordinating international travel, and acting as a liaison between the MD and various internal and external stakeholders. You will be part of a global organization that prides itself on professional growth and a collaborative work culture. If you are a self-starter with a 'can-do' attitude and a passion for executive support, we encourage you to apply and grow your career with us.
Tanggung Jawab
- Manage and maintain the Managing Director’s professional and personal calendar, including scheduling appointments and meetings.
- Coordinate complex domestic and international travel arrangements, including flights, accommodation, and visa requirements.
- Act as the first point of contact for all inquiries directed to the MD, screening phone calls and managing correspondence.
- Prepare high-quality presentations, reports, and briefing materials for meetings and board sessions.
- Take accurate minutes during executive meetings and ensure follow-up on action items.
- Handle highly sensitive and confidential information with the utmost discretion and professionalism.
- Organize and facilitate corporate events, internal workshops, and executive luncheons.
- Perform general administrative tasks including filing, expense tracking, and database management.
Kualifikasi
- Proven experience (minimum 3-5 years) as a Personal Assistant or Executive Assistant to senior-level management.
- Exceptional verbal and written communication skills in English and Bahasa Malaysia.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Ability to remain calm and professional under pressure in a fast-paced corporate environment.
- Highly discreet, trustworthy, and possessing a high degree of integrity.
- Strong interpersonal skills with the ability to build relationships at all levels of the organization.
- A relevant diploma or degree in Business Administration, Communications, or a related field.